Privacy Policy

Sexsmith Tumbling Club

Last Updated: January 26, 2026

Sexsmith Tumbling Club (“STC”, “we”, “us”, “our”) is committed to protecting the privacy of personal information entrusted to us by clubs, coaches, athletes, parents/guardians, volunteers, and other stakeholders. We recognize the importance of maintaining the trust of our community and are accountable for how we collect, use, disclose, and safeguard personal information.

This Privacy Policy explains how personal information is handled when you access our website, register for events, or interact with STC online.

Collection and Use of Personal Information

STC collects personal information for the purpose of administering club operations, event registrations, and communications. This includes information collected through our website, online registration platforms, and related forms.

Personal information may be collected when:

A club registers athletes for an event
Forms or documents are submitted online
Communications are sent to or received from STC
You visit our website

We collect only the information that is reasonably necessary for these purposes.

Definition of Personal Information

Personal information is information about an identifiable individual, including but not limited to:

Name
Email address
Phone number
Date of birth
Club affiliation
Athlete or registration details

Information that is publicly available or considered business contact information is not treated as personal information under this policy.

Information Related to Minors

STC works with minor athletes. Personal information relating to minors is collected only for legitimate club and event purposes and is handled with heightened care. Clubs are responsible for ensuring they have appropriate consent from parents or guardians when submitting athlete information to STC.

Online Platforms and Third-Party Services

STC may use third-party platforms to operate its website, manage registrations, and process information, including but not limited to:

Club and event management software (such as Uplifter)
Online forms
Website hosting and analytics services
Email and communication tools

These service providers may collect technical information such as:

IP address
Browser and device information
Pages visited and interaction data

This information is used to operate, maintain, and improve our services. Third-party providers are required to protect information in accordance with their own privacy policies and applicable laws.

Cookies and Website Analytics

Our website may use cookies or similar technologies to ensure proper functionality and to understand how visitors interact with the site. Cookies do not give us access to your computer or personal information beyond what you choose to share.

You may choose to disable cookies through your browser settings, though this may affect site functionality.

Use and Disclosure of Information

Personal information collected by STC is used only for the purposes for which it was collected or as otherwise permitted by law. We do not sell or trade personal information.

Information may be shared:

With service providers assisting STC operations
When required by law or legal process
To protect the rights, safety, or property of STC or others

Data Protection and Retention

STC takes reasonable steps to protect personal information from unauthorized access, use, or disclosure. Information is retained only as long as necessary to fulfill its intended purpose or to meet legal and organizational requirements.

Links to Other Websites

Our website may contain links to third-party websites. STC is not responsible for the content or privacy practices of external sites. Visitors are encouraged to review the privacy policies of any third-party websites they access.

Changes to This Privacy Policy

STC may update this Privacy Policy from time to time. Any changes will be posted on our website, and the revision date will be updated accordingly.

Contact Information

Questions or concerns regarding this Privacy Policy may be directed to:

Sexsmith Tumbling Club
Email: info@sexsmithtumblingclub.ca
Phone: 587-746-0232

Additional information regarding privacy rights may be found on the website of the Office of the Privacy Commissioner of Canada.